Personal Assistant (PA)

The Personal Assistant (PA) plays a vital role in supporting executives by managing schedules, coordinating meetings, and handling communications. This role is crucial for enhancing the efficiency and productivity of leadership and enables smooth operations within the organization. The PA acts as a liaison between the executive and other staff members, ensuring information flows seamlessly throughout the department and that strategic objectives are met.

• •Calendar Management

  Efficiently organize and prioritize appointments, meetings, and events for the executive. Ensure optimal time management by scheduling, rescheduling, and confirming commitments.

• •Travel Coordination

  Plan and arrange domestic and international travel itineraries, including flights, accommodations, and transportation, ensuring seamless travel experiences and adherence to budgets.

• •Communication Handling

  Act as the first point of contact, handling phone calls, emails, and other correspondence efficiently. Prioritize and escalate communications as necessary to ensure swift responses.

• •Document Preparation

  Draft, edit, and proofread reports, presentations, and correspondence. Ensure accuracy and confidentiality while preparing documents for various business needs.

• •Office Management

  Manage office supplies and equipment, ensuring the executive's workspace is well-organized and equipped. Liaise with vendors for necessary office procurements.

• •Event Coordination

  Plan and execute corporate events, including meetings and social gatherings, from inception to completion. Ensure all logistical requirements are met for successful events.

• •Project Assistance

  Support the executive by conducting research, gathering data, and preparing project briefs. Assist in the follow-up of project deliverables to ensure timely completion.

• •Expense Management

  Track and manage expenses and budgets related to the executive’s activities. Prepare monthly financial reports and ensure compliance with organizational financial policies.

• •2+ years of experience in an administrative or personal assistant role
• •Proficient in Microsoft Office Suite and other productivity tools
• •Strong communication and organizational skills
• •Ability to maintain confidentiality and manage sensitive information