Clerical Assistant

The Clerical Assistant plays a vital role in ensuring the smooth operations of the office. This position involves a mix of administrative and clerical tasks, including managing correspondence, maintaining records, and supporting departmental functions. By handling routine paperwork and facilitating communication, the Clerical Assistant contributes to the overall efficiency of the team and organization. They work closely with various departments to ensure adherence to policies and provide assistance as needed, making them an essential part of the administrative structure.

• •Data Entry

  Accurately enter and update data into company systems, ensuring all information is current and complete. Regularly verify data accuracy and make necessary corrections.

• •Document Management

  Organize and maintain both digital and physical files, ensuring easy retrieval and secure storage. Implement systematic filing procedures and ensure all documents are archived properly.

• •Scheduling Support

  Assist in coordinating and scheduling appointments, meetings, and events. Maintain up-to-date calendars and communicate any changes promptly to affected parties.

• •Office Supplies Inventory

  Monitor and manage office supplies inventory, placing orders when stock is low to ensure uninterrupted office operations. Maintain relationships with vendors for cost-effective purchasing.

• •Customer Service Assistance

  Provide basic customer service by answering phone calls, responding to emails, and directing inquiries to the appropriate staff. Ensure communication is clear and professional.

• •Mail Handling

  Receive, sort, and distribute incoming mail and packages efficiently. Prepare outgoing correspondence and packages, ensuring timely dispatch and proper documentation.

• •Data Reporting

  Compile and prepare regular reports from data entered, ensuring accuracy and highlighting key insights. Present reports to supervisors upon request for operational review.

• •Meeting Preparation

  Prepare meeting materials, including agendas and presentations. Ensure conference rooms are booked and set up with necessary equipment and supplies prior to meetings.

• •1-2 years of experience in an administrative or clerical role
• •Proficiency in Microsoft Office Suite and office equipment
• •Strong organizational and multitasking abilities
• •Excellent verbal and written communication skills
• •Attention to detail and problem-solving skills