Accounts Payable Specialist

Roles & Responsibilities

• Invoice Processing

  Efficiently process incoming invoices by verifying received products or services, ensuring accuracy of invoice data, coding expenses correctly, and entering data into financial systems.

• Vendor Management

  Maintain positive relationships with vendors by handling inquiries, resolving discrepancies in a timely manner, and ensuring all vendor information is up-to-date in company records.

• Payment Reconciliation

  Ensure accuracy and completeness by reconciling processed work by verifying entries and comparing system reports to balances, and promptly identifying and correcting any discrepancies.

• Compliance and Reporting

  Ensure adherence to company policies, industry regulations, and GAAP, while preparing regular reports on accounts payable status, aging reports, and providing documentation for audits.

• Cross-department Coordination

  Collaborate with purchasing departments to ensure seamless transaction processing, and address any issues related to purchase order discrepancies or invoice approvals.

• Expense Reporting

  Review and process employee expense reports, ensuring compliance with organizational policies, and verify receipts and documentation for proper reimbursement procedures.

• System Improvements

  Participate actively in system upgrade projects, providing feedback on process improvements for accounts payable functions to enhance efficiency and accuracy in invoice processing.

Typical Required Skills and Qualifications

• 2+ years of experience in accounts payable or a related financial role

• Strong knowledge of accounting principles and financial regulations

• Proficiency in accounting software and Microsoft Excel

• Excellent attention to detail and organizational skills